Dear Instructors,

On December 12, 2016, we will open the new CalCentral grade submission system for the fall 2016 semester. This will be the first time that final grades will be submitted in the new Student Information Systems (SIS) tool. The process is very similar to what you are used to, but there are a few key changes and also a few improvements.

If you are the primary instructor of a primary section, please read this email for important information about how to submit final grades for fall 2016.

Deadlines for Submitting Fall 2016 Final Grades

  • Dec. 12      Grading rosters are available in CalCentral

  • Dec. 21    Grades Due: 5 days after the end of term

  • Jan. 6        Final Grade Submission Deadline*

*Financial aid, honors, probation, and clearance for graduation may be adversely affected for students whose grades are still missing grades after Jan. 6.

Begin Grade Submission:

Entering Grades from CalCentral

To begin grading, login to CalCentral ( and go to My Academics to submit final grades. Each class has an individual grading link that will take you to a page where you may either upload grades via a spreadsheet or enter grades by hand using drop-down menus. Get details at

Using a bCourses Gradebook (eGrades and export options)

Instructors who use the bCourses Assignments and Grading tools can use the eGrades function to generate students' final grades from bCourses directly into the format required by CalCentral. Use this bCourses help document for step-by-step instructions.

Tips to Remember:

    • Please take the time to log into and check that your classes appear correctly.
    • When entering your grades, click the save button frequently.
    • Comments entered will not be visible to students.
    • Do not use your browser’s back button! Use the CalCentral link to go back to CalCentral.

What to Expect from the New System:

  • Your class scheduler may appoint delegates to enter grades on your behalf. (See below.)

  • Instructors are required to enter a reason for each non-passing grade. If the reason for failing is that the student stopped attending class, the system will require the instructor to enter that date (or best estimate).

  • You may now securely perform the following actions directly in CalCentral:

    • upload late grades

    • correct grades - corrections can be made beginning Jan. 3

    • resolve incomplete grades

  • You may save a copy of your completed grade roster, by using the download option.

  • Grades will be posted to students’ records nightly at 12:00 a.m. Prior to posting, you may “unapprove” and make changes to your final grades. Once grades post, students may view grades and order official transcripts.

Support & Training

Grading Support


Hours & Days

Service Level

Training Materials & General Information

Available on the Registrar Website at   

Note: The SIS Training team will be conducting a demonstration of the new CalCentral grade submission system for GSIs in early to mid-December.


 Mon. - Sun. (excl. holidays)

 Dec. 12 - Jan. 6

 Response within 4 hrs.,

 after 5:00 pm next day


   Karen Denton

(510) 642-5042

 Mon.- Fri. 1:00 - 7:00 pm

 Messages returned in 2 hrs.

   Dorothy Jones

(510) 643-5242

 Mon.- Fri. 6:00 am - 1:30 pm

 Messages returned in 2 hrs.

   Maggie Jacobs

(510) 642-6765

 Mon.- Fri. 12:00 - 5:00 pm

 Messages returned in 2 hrs.

 Drop-In Grading Help

 Office of the Registrar

 127 Sproul Hall

 Dec. 12 - 16, 20, and 21

 9:00 am - 12:00 pm

 1:00 pm - 3:00 pm

 "House Call"

 Instructor's Dept. Office

 By appt. - please call or

 email to arrange a visit

Delegating the Ability to Enter Grades

How you delegate proxies to enter grades on your behalf has changed. Instructors may no longer directly delegate grading permissions to any person who has a email address. To request help with adding a delegate to your class, please contact your department class schedulers. They know what to do.


Karen Denton, Assistant Registrar

Student Records and Grading