5.6 Release Now Available

From: Student Information Systems <sis-project@berkeley.edu>
Date: Mon, Jun 27, 2016 
To: SIS leadership and campus partners
Subject: 5.6 Release Now Available

June 27, 2016

Student Information Systems (SIS) 5.6 Release Now Available

Dear SIS system users and campus partners,
The SIS project team continues to make fast and steady progress toward our goal of consolidating over 100 legacy student information systems into one fully integrated solution. Despite the complexity of this project, we continue to be on track to complete the seven SIS Go-Lives in September of 2016, as originally scheduled. This is just the beginning. SIS is a highly complex set of processes, systems, and tools. Reaching the September goal will mark the beginning of a much larger, long-term effort to put the Berkeley student and faculty experience at the center of our processes and systems’ design.

We want to take a moment to say, Thank You. We know that the SIS project has already been disruptive. It represents a tremendous effort that impacts all UC Berkeley students, instructors, and staff who serve and advise students. The way we access student information and, in some cases, how we work is changing. Thank you for your engagement, your feedback, your patience, your constructive criticism, and your collaboration. We are learning a lot with each and every step. Every new SIS release and Go-Live brings us closer to our goal of improving Berkeley’s student experience. 

Please join us in making the most of this transition and of this rare opportunity. With your help, we will continue to move forward in improving Berkeley’s student experience.

The SIS 5.6 Release is now available! Here is a summary of the main new CalCentral functionality:

Students (and Delegates)

My Finances Financial Aid and Scholarships

  • There is no new Financial Aid and Scholarships functionality with this release. However,  undergraduate students can now act on their official 2016-17 Financial Aid packages in CalCentral. As a result, undergraduate students can now: 1) accept loans and 2) convert loans to Work Study awards and vice versa.
My Finances Billing Summary and Financial Resources
The Billing Summary section now displays Fall 2016 information:
  • Billing and payment transaction details will display.
  • If students have paid their SIR deposit, a credit balance will display.
  • If no payments or charges have posted, a $0 balance will display
    IMPORTANT: If a student has two amounts due listed under the Prior to Fall 2016 (for Spring and Summer 2016) and Fall 2016 sections of Billing Summary, the student must pay these bills separately. If the student combines and pays both charges together, the payment posting to the correct balance will be delayed. That will in turn result in the student receiving alerts for an unpaid bill, a late charge, and a Hold that will prevent the student from enrolling in classes.
New Financial Resources section functionality:
  • Once fees have been assessed, eligible students can enroll in the Tuition and Fees Payment Plan (FPP). A participation fee applies.
Future Billing functionality
  • Late July: Tuition and Fees will be assessed for students enrolled in units and students and delegates will be able to make online payments for Fall 2016.
  • Early August: Students and delegates will be able to view the student’s Official Monthly Statement via CalCentral.
My Campus Academic Records Requests
My Campus now includes an Academic Records Requests section where students Request Transcripts and Request Enrollment Verification
My Academics Book List
  • We have corrected a data feed and students can now view available textbook information and images for their Fall 2016 class textbooks from the Book List section.
  • Profile Emergency Contacts, Work Experience, and Residency
  • Students can now view and edit Emergency Contacts and Work Experience in their Profile.
  • Residency status display for Fall 2016 has been fixed.


My Finances Financial Resources
Advising Dashboard Semesters and Advising Resources
Advisors with View As access can view the Fall 2016 activity for a student. (See details above.)
Under Semesters, advisors can now review the student's semester section, including class, course title, and units for all academic history. Grades from previous terms will be available in mid-July
Under Advising Resources, advisors can now access the eForms Work Center, eForms Work List, and through the WebNow Documents link they can access imaged documents, such as external transcripts, test score documentation, and more.
Transfer Credit Processing Update
Since the last Go-Live, the transfer credit team has received and processed more than 1,000 inbound electronic transcripts (EDIs) for newly admitted and continuing students. The Admissions team will evaluate these transcripts against the students' self-reported data for accuracy and to ensure that students have fulfilled their requirements for admissions. This data will then be processed through the transfer credit rules that the team has built (primarily for California Community Colleges at this point), to determine the UC Berkeley course equivalencies, so that the credit can be appropriately applied toward their degree.


My Academics Class Info, Enrollment, Rosters, Textbooks, Email, and more

From My Academics, instructors can see their Fall 2016 classes listed under the Teaching section. When an instructor clicks on a class, they can now see additional student information under the Class Info, Enrollment, and Roster tabs:
Class Info
Section Schedules now breaks out Recurring Schedules from Individual Sessions.
Instructors can now see textbook information and images for their adopted Fall 2016 class textbooks.
NOTE: Instructors will continue to submit textbook adoptions for their classes through  berkeley.facultyportal.com.
Note on Partial Functionality
Berkeley's transition to the new SIS is phased, occurring across a series of Go-Lives. Some features are initially released with only some of the functions that will exist in the final version. The SIS team then continues to build and improve each feature based on rollout plans and user feedback from students, staff, and instructors.

Questions and Support

Please clear your browser cache before logging in to SIS Campus Solutions by following these instructions: http://www.bai.berkeley.edu/BFS/systems/clearCache.htm.
    Contact SIS Production Support if you have technical questions or need support:
      Join the SIS Training Virtual Drop-In Hours for Advisors, designed to assist advisors and their teams in their transition to the new SIS applications and processes.Visit SIS Known Issues to view and report system issues.
        Upcoming Drop-In Hours: Friday, July 8 and Friday, July 15, from 9:30 A.M. to 11:00 A.M.
          To join, go to https://bluejeans.com/228613074 from your browser.

            Visit SIS Training to access training materials.
              Visit the SIS website to review SIS updates and changes impacting studentsadvisors, and instructors.
                Email sis-project@berkeley.edu if you have questions or concerns about the SIS project.
                  Thank you for your patience and collaboration as we work to improve Berkeley's student experience through the implementation of the new SIS.
                  Student Information Systems Team