Edit and Delete Exceptions

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This job aid instructs staff on how to edit and delete exceptions.

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CalCentral > Student Lookup > Student Overview > Advising Resources > Academic Progress Report

Exceptions can be edited or deleted, if necessary. However, you should not edit or delete exceptions made by another advisors, unless there is an error.

After logging in to CalCentral and looking up a student:

On the Student Overview page, in the Advising Resources section, select the Academic Progress Report link to view the report.

Editing/Deleting a Requirement Waiver

  1. We have scrolled through the APR and found the waiver we want to edit or delete.
  2. To edit or delete the exception, go to the create exception drop-list and select Requirement Waiver.
  3. Select the Go button. The exception loads.
  4. Edit the wording in the Long Description box OR select the trash can symbol to delete the exception entirely.
  5. Select the Save and Reprocess APR button to save the changes.
  6. After editing an exception, you will see the change reflected.
  7. If the exception is deleted, the system will restore the previous information. In this example, the requirement is no longer satisfied because the waiver was deleted (Message: "Not Satisfied: Students must complete the following course or approved equivalent in their first year.")

Course Directive

Several changes can be made to a Course Directive exception. You can edit the Description; delete the Course Directive, replace a course with a different one, or add additional courses.

  1. In this example, we have realized that the incorrect class LINGUIS 170 was added as a course directive.
  2. To edit or delete the exception, go to the create exception drop-list and select Course Directive.
  3. Select the Go button.
  4. To delete this exception, select the trash can symbol.
  5. The text in the Long Description field can be updated.
  6. Use the plus sign to add another course. Use the minus sign to delete this particular course, but add another.
  7. Remember to select the Save and Reprocess APR button to save changes.
  8. The changes wil display. In this example, we replaced LINGUIS 170 with the correct class LINGUIS 290E.
  9. The comments entered in the description field can be accessed through the link in the Notes column.

Editing/Deleting a Requirement Change

  1. In this example, the Course Requirement had been changed previously.
  2. To edit or delete the exception, go to the create exception drop-down list and select Requirement Change.
  3. Select the Go button.
  4. To delete this exception, select the trash can symbol.
  5. The text in the Long Description field can be updated.
  6. The Minimum or Maximum of Units of Courses can be adjusted.
  7. Select the Save and Reprocess APR button to save changes.
  8. The changes will display.

Support:

For questions or assistance, please contact SIS Production Support:

For additional SIS resources, please visit: sis.berkeley.edu/training

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