Important Message for Graduate and Professional Students:
While most graduate and professional students will enroll through CalCentral, the following programs may have different enrollment dates and processes. If you are a student of one of these programs, please contact your advisor for more information.
Enroll Early to Be Eligible
for appointments, stipends, services
To be eligible for certain university services and opportunities, you need to enroll early. Even if you are only enrolling in non-classroom courses, such as independent research and writing units, you still need to enroll. Un-enrolled students will not be eligible to:
- be hired for academic appointments (e.g., GSI, GSR, etc.);
- receive stipend(s) from university fellowships and grants; or
- access to some university services and programs (e.g., university health, counseling and psychological services, library, etc.).
Check your Holds in CalCentral
(Holds may prevent you from enrolling.)
Check your CalCentral page to find out if you have any holds that may prevent you from enrolling, and for information on how to remove each hold. There are different types of holds: administrative, academic, financial, etc. Contact your department advisor for further assistance.
Other Important Enrollment Changes
The hard enrollment limit of 12 and 20.5 units for Phase I and Phase II respectively. (This limit includes waitlisted units.)
Longer Appointment Windows - Beginning with fall semester 2016 enrollment, you will be able to enroll from the start of your appointment to the end of each phase, e.g. through July 15 for Phase I.
Swap Function - “Swap” can be used to drop one class and simultaneously add another. By swapping rather than dropping and then adding, you ensure that you will not give up your spot in one class and be unable to enroll in the other. See The "Swap" Function document.
Enrollment Time Conflict Process - Beginning with fall semester 2016, you will no longer be able to automatically enroll in two classes that meet at the same time. If you try to enroll in two classes that have a time schedule overlap, CalCentral will alert you at the point of enrollment and give you an opportunity to submit an online request to enroll in both classes. It will take approximately one business day to process request forms. If no other restrictions prevent you from enrolling in both classes, your time conflict restriction will be waived and your enrollment will be processed.
Unit Caps Enforced in the System - Although the unit caps are not changing, they will now be enforced in the system. Students will be able to enroll up to their college's maximum unit cap during the Adjustment Period. If you have concerns about your college's maximum caps, consult with an advisor.
- Unit Caps for Graduate Students: 12 units for Phase I and 20.5 units for Phase II
- Course Level Restriction Enforced - Although the restriction that prevents undergraduate students from enrolling in graduate courses has not changed, this rule was not enforced in the system before. However, it will now be enforced. If you are an undergraduate student who is interested in taking a graduate course, please consult with your advisor to find out if your department will grant permission for you to enroll in that class.
- Final Exam Schedule - In the past, you have been able to see the final exam schedule when you registered for classes. This year, the final exam schedule will not be displayed with the schedule of classes. You will receive information about exams later in the summer. Note that if you don’t have a conflict between scheduled classes, it is likely that you will not have a conflict within your exam schedule.
- “Schedule Planner” has replaced “Schedule Builder” to help you create a semester schedule based on your class preferences and scheduling conflicts.
- A new multi-year “Academic Planner” is available so you can work with your advisor to create a multi-year class plan.
- The “Academic Progress Report” (APR) will allow you and your advisor to track your progress toward your degree.
Tools being retired
- In March 2016, “Schedule Builder” was retired.
- In October 2016, “Academic Progress Report” (APR) replaced DARS.
- Tele-BEARS was used to add and drop classes for spring 2016 and enroll in classes for Summer 2016. Tele-BEARS has since been retired, though information from previous terms is available in read-only mode.
- Create your spring semester 2017 class schedule with “Schedule Planner.”
- Check your enrollment and waitlist status on the CalCentral “Dashboard.”
- Search and add classes directly to your “Shopping Cart,” or import your plan from “Schedule Planner.”
- Work with your advisor to create and populate your “Academic Planner.”
- Go to CalCentral and click on your profile picture to view and act on any holds or critical notifications. Notifications may include the need for you to pay your bill.
Important Dates for
Graduate & Professional Degree Students
October 17 - November 13:
Phase I Enrollment Appointments
for continuing students
November 14 - January 8:
Phase II Enrollment Appointments
for continuing students
January 9 - March 24:
Enrollment Adjustment Period
Spring 2017 tuition and fees are due