This job aid demonstrates how to set up a Run Control for the purpose of producing a BI Publisher report. BI Publisher reports, using Query Report Scheduler, require the use of a Run Control, which is a slightly different process than using PS Query. The Run Control configuration is an essential step in generating a report, as a run control can be used time and again—with minor changes, if necessary—to generate a BI Publisher report.
AB 2248 requires students affirmatively acknowledge that Cal Grant is a 4 year program and that students should take an average of 30 units per year, including summer, to graduate in 4 years (2 years for transfer students). This guide shows how students see and take action to complete the requirement in CalCentral. It also shows staff what it looks like in Campus Solutions. Thisrequirement must be completed each Fall and Spring semester in order to enroll in classes.
Class Requisites may be assigned to a class to restrict both enrollment and wait listing and apply to the entire class. Only one class requisite per class may be used. (If more restrictions are needed the reserve capacity process must be used.) Best practice is to configure the class prior to the release of the Schedule of Classes each semester.
Emergency loans are intended to help with short-term, unanticipated expenses related to the cost of education. These loans are interest free and must be paid back 60 days after the loan is approved. There is a $20 Administrative Fee for each Loan (for Spring 2019 the $20 fee will be waived). When filling out the loan application you cannot save, so be prepared to fill out the entire form in one session.
This quick guide will walk through the Academic Progress Report, which is a useful tool for academic planning and monitoring the requirements a student has fulfilled and those that are not satisfied yet.
1. Log in to CalCentral. Look up a student. On the Student Overview page, in the Advising Resources section (lower left corner), click on the Academic Progress Report link.
This guide describes how to complete a re-enrollment form for graduate students. Students that have completed one degree and beginning another are not considered re-enrollments. This is intended for GSAO’s.
Below is a list of reports that are available for class enrollment and scheduling. They can be accessed through CalCentral advisors’ Reporting Center, or through Campus Solutions by navigating through Main Menu > CAL Components > Reporting > Reporting Center.
How to Access a Student’s External Documents in CalCentral
This job aid instructs staff members on how to access documents for a student, such as transcripts from other schools in CalCentral. This is done through “Perceptive Content” (formerly ImageNow) and works on all major browsers.
The Reporting Center offers a wide array of standard reports that allow you to enter search criteria to further refine the data you are searching for. This job aid describes the way to access the Course Catalog Detail Report.
This job aid explains the basic steps required to add new class sections. For a detailed description of every field on the pages referenced in this document, see the “Scheduling and Maintaining Classes” reference guide at sis.berkeley.edu/training.
How to Add Term-Specific Titles, Class Descriptions and Class Notes
This job aid describes the process for adding term-specific titles, class descriptions and class notes. Campus Solutions has been configured to collect three important areas of class data in separate, specially designated class notes.
1. Special Title: A term-specific, class title used in most Special Topics, R&C, 97s, 98s, 99s, 197s, 198s, 199s, 298s, 299s, Freshmen & Sophomore Seminars, and other courses where the department would apply a Special Title that differs from the COCI-approved course title.
Campus Solutions will calculate tuition automatically when the proper conditions are met. However, there may be instances when a staff member with proper security will need to calculate tuition manually. The steps below demonstrate how to manually calculate tuition for a student.
This job aid shows how to cancel a Class Section when there are enrolled students. Prior to student enrollment, a Class Section can be deleted using the minus button at the top right of the Basic Data tab.
This job aid describes how to use the Enrollment Request page to adjust a student’s waitlist position. It can be used in conjunction with checking the Auto Enroll from Wait checkbox, to have the system enroll students from the waitlist. This is a best practice for enrolling students from the waitlist without having to move each student individually.
Prior to the Schedule of Classes development cycle for each term, the schedule for the previous “like” term is copied/rolled over to the new term (Fall to Fall; Spring to Spring). Schedulers can use the prior year’s class set up to edit, add and delete class sections for the upcoming term, as well as add new classes that were not scheduled the previous year.
This job aid describes the basic steps to edit existing class sections.
This job aid describes 3 options for enrolling a student from a Wait List in to a class. Change the Wait List position to #1 and Run the Wait List, Roster Management and Drop, then enroll/add the student. Be sure to check the Grading Option the student has chosen as the system default is Graded.
This job aid illustrates how to set up a Run Control ID for the purpose of printing an iteration of the Schedule of Classes and how to print a Schedule of Classes. The Run Control configuration is required to execute a print run.
This job aid demonstrates how to search for classes. Searches can be very specific or broad, depending on your search criteria and the results you are seeking. Options and results displayed may be limited by your security access/role.
Combining Sections allows you to schedule more than one section of different classes in the same room, at the same time. This is most often done for cross-listed courses, but also applies to other classes that share rooms. Once set up in Campus Solutions for each term, Fall, Spring, and Summer, the Combined Sections will then be copied over into each new like term (Fall to Fall; Spring to Spring).
This job aid is intended only for scheduling non-15 week classes (Fall or Spring) in department owned rooms. General Assignment (GA) classrooms cannot be requested for sections that do not last the full length of the term.
For Fall and Spring classes, only one session option is available with the instruction dates for the given term. This document describes how to edit a class section that will meet for only a portion of the full term.
Reserve Capacity Sequences and Requirement Groups allow you to reserve seats in a class for a specified group of students. This job aid describes the steps to setting up a class using reservation capacity functionality. If a Requirement Group, or a group with a combination of requirements, does not already exist in the look up table, please contact the Office of the Registrar to request that a new Requirement Group be created.
This guide will instruct staff on setting a Student Administrative Contributable Relations (SACR) level defaults for Student Records. This will allow users to pre-populate certain fields with commonly used values. When users first access Campus Solutions (CS) be sure your user defaults and security are setup properly.
Class Permission Numbers are used when students are approved to enroll despite not meeting certain restrictions, requirements (such as instructor/department consent), reserved seat qualifications, or career standing (UGRD to GRAD class).
Student Specific Permissions are used when a class is set to Dept/Inst Consent, Enrollment Permission Only, or when permission is granted for specific students (who otherwise would not qualify) to enroll in a class.
NOTE: The Administrative Transcript is shows general information and may not display all of the information that you may be looking for. Please use the APR or other queries for specific records and when looking for completed university or program requirements.
This guide shows students how to view grades in CalCentral.
During the semester: Students can access grades with the GPA calculator in CalCentral. To do this, select the appropriate term from the semester card and look at the GPA calculator. Students’ grades are displayed when they are posted, however, please be patient: in some cases, grades may take up to one day to appear after posting.
After the semester: Final grades will appear on the Semesters card in CalCentral.
The View Payments component displays all payments, financial aid, waivers, deposits and write-offs posted to a Customer Account. Additionally, there are tabs which show the how the payments were allocated and any reference numbers posted in the transaction.
Students can initiate swaps through Cal Central. You can utilize enrollment audit reports through CalCentral or Campus Solutions to view which students are trying to swap into your class and which class they intend to have dropped if they are able to get in.
Searching for an existing Run Control ID & Running a BI Publisher Report
This job aid demonstrates how tosearch for an existing Run Control for the purpose of running a BI Publisher report. BI Publisher reports, using Query Report Scheduler, require the use of a Run Control, which is a slightly different process than using PS Query.
This guide will provide staff with the steps to view if the SIR deposit in Campus Solutions has been paid or not. It’s important to note that the SIR deposit in Campus Solutions behaves as a credit on the student account. In other words, the SIR deposit is not a charge as it is in the old system, CARS.
The following steps show how to determine whether or not students have made their SIR deposit payment. The menu options displayed in this step-by-step guide may vary from yours depending on your security access and functions.
This FAQ instructs advisors on Transfer Credit Articulation prior to Fall 2015
Transfer course work completed prior to Fall 2015 will not be articulated according to rules in Assist.org. Courses completed prior to Fall 2015 will be articulated to a generic lower division or upper division course. No course to requirement or course to course articulation will be completed for these courses. This will cause the Academic Progress Report (APR) to not automatically pick up these courses as fulfilling requirements