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What is Delegate Access?
Delegate access in CalCentral allows active students at UC Berkeley to grant access to certain aspects of their student account. Delegates can be parents, guardians, spouses, or any other person the student wishes.
Students have the ability to grant permission for delegates to view enrollment information, enrollment information plus grades, and/or financial information (e.g. pay bills, view financial aid). This allows parents or guardians to pay a student's tuition/fees, view enrollments, view grades, or any combination of the three.
Setting Up Delegate Access in CalCentral
Setting up delegate access in CalCentral is a 3-step process.
Step 1: Authorization
The student authorizes a parent, guardian, or person as a delegate in CalCentral
The student needs to log in to CalCentral, then go to MyDashboard > Profile > Delegate Access.
The student will then select "Create or Manage Delegates" followed by "Delegate Access to a New Contact."
After accepting the terms and conditions and entering the delegate's name and contact information, the student will determine what information to share with the delegate and what privileges the delegate will have. The student can choose any or all of the three options:
- Academics: View Class Enrollment Only
- Academics: View Enrollment and Grades
- Finances: View and Pay Bills; View Financial Aid
Students will also choose a code phrase and share that passphrase with their delegate. This code phrase will serve as a password if the delegate needs help from a UC Berkeley staff member.
Student will then select "Save." The student will then be given further instructions on notifying the delegate of the next steps.
Step 2: Create CalNet ID
The delegate receives an authorization email and sets up their CalNet ID
Once the student completes the request to delegate access, the delegate will receive an email notification. This email notification will contain a link and instructions on how to create a CalNet ID and a unique security key.
The delegate will then create a CalNet ID and unique passphrase.
Important: In order to protect our student information, the security key provided in the notification email is only valid for three days. After three days, the key will expire and the student must complete step 1 again.
Step 3: Link the Accounts
The delegate links their CalNet ID to the student's account in CalCentral
Once the delegate has established their CalNet account, the delegate will enter the security key and email address into CalCentral, agree to the terms and conditions, and link their account with their student.
Important: This step is required to complete the delegated access process.