SIS Job Aids

How to View Grades in CalCentral

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This guide shows students how to view grades in CalCentral.

During the semester: Students can access grades with the GPA calculator in CalCentral. To do this, select the appropriate term from the semester card and look at the GPA calculator. Students’ grades are displayed when they are posted, however, please be patient: in some cases, grades may take up to one day to appear after posting.

After the semester: Final grades will appear on the Semesters card in CalCentral.

For more information:...

Graduation Tracking for L&S Undergraduate Major Advisors

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This job aid explains the process for using the graduation tracking pages to approve students for graduation.

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Navigation: CAL Components > Reporting > Reporting Center

1. Navigate to Graduation Tracking for Advisors
Go to the Reporting Center. In the list of reports, AA Advising section, Graduation...

GT eForm SIM degree and EGT change

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This job aid instructs staff how to add an approver before approving the eForm. This is a temporary fix until an automated solution is implemented.


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Navigate to: Main Menu>GT eForms Work Center. Select Add Academic Program/Plan Form under Student section. Enter the Student ID under Student Information or use the magnifying glass to search. Press Tab; student...

Concurrent Enrollment Application

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This job aid describes process for approving or denying Concurrent Enrollment Applications in CalCentral.

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How to Process a Concurrent Enrollment Application

All student applications are simultaneously submitted to the instructor and designate reviewers at the department chair and/or dean level (as applicable). If the class also requires enrollment into secondary sections...

Export Class Roster for Instructors

This job aid describes how instructors can access and download a class roster.

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Log in to CalCentral using your CalNet ID and passphrase. Navigate to My Academics > Teaching and select the appropriate class...

Adding a New Run Control for BI Publisher

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This job aid demonstrates how to set up a Run Control for the purpose of producing a BI Publisher report. BI Publisher reports, using Query Report Scheduler, require the use of a Run Control, which is a slightly different process than using PS Query. The Run Control configuration is an essential step in generating a report, as a run control can be used time and again—with minor changes, if necessary—to generate a BI Publisher report.

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Academic Change of Program/Plan eForm and Routing

This job aid describes the eForm process to add, drop or change an Academic Program, Plan, Designated emphasis or Subplan and the routing of the eForm once submitted.

1. Log in to CalCentral using your CalNet ID and passphrase. Select eForms WorkCenter from the list of Advising Resources.

2. Under the Student heading, click on Add Academic Program/Plan eForm.

3. You arrive at the Add a Request window.
Note: The student ID is input manually or through the Look Up...

Academic Change of Program/Plan eForm – Streamlined Approval Workflow

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This job aid describes the routing/workflow of the Academic Change of Program/Plan eForm once it is submitted.

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Log in to CalCentral using your CalNet ID and passphrase.
Select eForms WorkCenter from the list of Advising Resources. Under the Student heading, click on Add Academic Program/Plan eForm.
Upon the Academic Program/Plan being submitted for approval the...