SIS Job Aids

Add Term-Specific Titles, Class Descriptions and Class Notes

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This job aid describes the process for adding term-specific titles, class descriptions and class notes. Campus Solutions has been configured to collect three important areas of class data in separate, specially designated class notes.

1. Special Title: A term-specific, class title used in most Special Topics, R&C, 97s, 98s, 99s, 197s, 198s, 199s, 298s, 299s, Freshmen & Sophomore Seminars, and other courses where the department would apply a Special Title that differs from the COCI-approved course title.

Set Up SACR Defaults for Student Records

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This guide will instruct staff on setting a Student Administrative Contributable Relations (SACR) level defaults for Student Records. This will allow users to pre-populate certain fields with commonly used values. When users first access Campus Solutions (CS) be sure your user defaults and security are setup properly.

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Edit Class Sections

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Prior to the Schedule of Classes development cycle for each term, the schedule for the previous “like” term is copied/rolled over to the new term (Fall to Fall; Spring to Spring). Schedulers can use the prior year’s class set up to edit, add and delete class sections for the upcoming term, as well as add new classes that were not scheduled the previous year.

This job aid describes the basic steps to edit existing class sections.

Cancel a Class Section after Enrollment

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This job aid shows how to cancel a Class Section when there are enrolled students. Prior to student enrollment, a Class Section can be deleted using the minus button at the top right of the Basic Data tab. 

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View a Student's Account in Campus Solutions

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This job aid instructs staff members on the process to view a student's account in Campus Solutions

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There are some important points to bear in mind as you view a student’s account in Campus Solutions.

Submit final grades

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This quick guide will walk instructors through the process of submitting final grades, importing from a spreadsheet, and saving in the proper format.

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  1. In CalCentral, select My Academics on the top menu bar. 
  2. Click the Course Grades link for your class.