Edit Class Sections

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Prior to the Schedule of Classes development cycle for each term, the schedule for the previous “like” term is copied/rolled over to the new term (Fall to Fall; Spring to Spring). Schedulers can use the prior year’s class set up to edit, add and delete class sections for the upcoming term, as well as add new classes that were not scheduled the previous year.

This job aid describes the basic steps to edit existing class sections.

View or download a PDF of this guide with images

  1. From the Main Menu, navigate to: Curriculum Management >Schedule of Classes>Maintain Schedule of Classes.
  2. Under Search Criteria, use the look up table or enter the Term, Subject Area, and Catalog Nbr of the class you want to edit.
  3. Select Search. The Basic Data page for the class will appear next.
    1. NOTE: If a list of classes appears below the Search button, click the link for the intended class to get to the Basic Data page.
  4. Select the Meetings tab.
  5. Enter REQGA in the Facility ID field if a General Assignment (GA) room is needed for this section. Enter the Facility ID of the department room if the class will be meeting in a department room.
    1. NOTE: If a GA room is not needed, but a specific department room has not yet been assigned for the section, leave the Facility ID field blank.
  6. Edit the code or use the look up table select a meeting pattern.
    1. NOTE:  If there is no pre-set meeting pattern (Pat) appropriate for the section, leave this field blank and check the days of the week.
  7. Enter the Mtg Start time of the class. Tab out to populate the Mtg End time.
    1. NOTE: The end time of the class will automatically populate based on the meeting pattern selected. Confirm the end time is correct. 
    2. NOTE: The Mtg End time must be set for :29 or :59 if the class would normally end on the half hour or on the hour. Classes must not end on the half hour or the hour to avoid a time conflict with another class start time. If the desired meeting pattern is not on the look up table, the end time will populate to one hour later. > Delete this end time and enter the end time (most often :29 or :59).
  8. Use the Free Format Topic field for special topics (32 character limit). Additionally, use the Notes tab for longer explanations.
    1. NOTE: Do not use the Topic ID field or the Print Topic On Transcript checkbox.
  9. Edit or choose the Instructor from the ID look up table.
    1. Instructors and GSI’s will automatically be added to this list once they have completed the HR hiring process. You can save the class section without an instructor, and return later to add them.

      In this area, you can also edit the Instructor Role, the Print checkbox, the grading Access level and the Contact field for the number of minutes each instructor is teaching if it differs from the meeting pattern.

  10. The “plus” and “minus” buttons allow you to add additional instructors or delete unneeded Instructors.
  11. If requesting a GA classroom (REQGA entered as the Facility ID), edit the Room Characteristic IDs or use the look up table to select any room features required for this class section.
  12. Next, select the Enrollment Control tab.
  13. Edit the Requested Room Capacity.
    1. NOTE: Only rooms that have a capacity equal to or greater than the Requested Room Capacity will be considered for assignment to the section.
  14. Edit the Enrollment Capacity.
    1. NOTE: The Enrollment Capacity must be equal to or less than the Requested Room Capacity, even if the facility is a department room. Room capacities can be seen to the right of the Facility ID on the Meetings tab, once the Facility ID has been entered.
  15. Select the Reserve Cap tab. Reserve capacities are used to limit enrollment in the section or set aside a number of seats in the class for a select group or groups of students. 
  16. Select the Notes tab. 
    1. Optional: Special notes for the class can be entered in the Free Format Text box. Select the “plus” button to add additional notes.
  17. Finally, select the Exam tab to request extra seat spacing for the final exam, if needed.
    NOTE: Do not enter any other information on this tab. The Office of the Registrar will assign exam times and room.


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For additional SIS resources, please visit: sis.berkeley.edu/training

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