SIS Job Aids

Revising Posted Award Entry

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This job aid will cover the process of revising a batch entry that has already been approved and posted by making a copy of the entry and then updating the copy. 

There are many revisions you can make to an award, but the two most common revisions are: changing the amount a student receives and/or changing the funding source.

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Roster Management

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This job aid instructs staff on the process for dropping multiple students who are enrolled or waitlisted in a class and/or enrolling multiple students from a waitlist.

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If you want to do one of the following:

How to View Returned SIR Deposit

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The purpose of this job aid is to provide staff with the steps to view if the SIR deposit payment has been ‘returned’ in Campus Solutions

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Follow the steps below to verify if a SIR deposit payment has returned. The menu options displayed in this step-by-step guide may vary from yours depending on your security access and functions.

How to View Student Swaps

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This job aid instructs staff and advisors on the process for viewing student swaps in CalCentral or Campus Solutions.

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Students can initiate swaps through Cal Central. You can utilize enrollment audit reports through CalCentral or Campus Solutions to view which students are trying to swap into your class and which class they intend to have dropped if they are able to get in.

How to View Payments

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This job aid instructs staff members on the process of viewing payments.

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The View Payments component displays all payments, financial aid, waivers, deposits and write-offs posted to a Customer Account.  Additionally, there are tabs which show the how the payments were allocated and any reference numbers posted in the transaction.

How to View Grades in CalCentral

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This guide shows students how to view grades in CalCentral.


During the semester: Students can access grades with the GPA calculator in CalCentral. To do this, select the appropriate term from the semester card and look at the GPA calculator. Students’ grades are displayed when they are posted, however, please be patient: in some cases, grades may take up to one day to appear after posting.

After the semester: Final grades will appear on the Semesters card in CalCentral.

How to View Class Rosters and Waitlists

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This job aid will instruct staff on the process for viewing class rosters and waitlists in SIS Campus Solutions.

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You can view the Class Roster and Waitlist for each section of a class once one student is enrolled in a class section.

How to View an Administrative Transcript

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The job aid instructs staff members on the process for viewing a student's administrative transcript. 

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NOTE: The Administrative Transcript is shows general information and may not display all of the information that you may be looking for. Please use the APR or other queries for specific records and when looking for completed university or program requirements.

Grad Re-Enrollment eForm

This guide describes how to complete a re-enrollment form for graduate students. Students that have completed one degree and beginning another are not considered re-enrollments. This is intended for GSAO’s.

Grad Exceptions eForms

This guide describes how to use the eForm to submit exceptions for graduate students. This is primarily used by GSAO’s.