SIS Job Aids

Access a Student’s External Documents in CalCentral

pdf icon 50p

This job aid instructs staff members on how to access documents for a student, such as transcripts from other schools in CalCentral. This is done through “Perceptive Content” (formerly ImageNow) and works on all major browsers.

View or download a PDF of this guide with images

Navigation: CalCentral > Student Lookup > Student Overview page > Advising Resources section > External Student Docs link

Sign into CalCentral with...

Uploading a Spreadsheet in CalCentral

pdf icon 50p

This quick guide will walk instructors through the process of submitting final grades and uploading a spreadsheet into CalCentral, including prompts and dealing with errors.

View or download a PDF of this guide with images

Follow these instructions to upload your own spreadsheet of final grades.

Use columns, A, C, and E A = SID C = Grade E = comments (optional)

It is OK to have text in the other columns. CalCentral will disregard it.

Save as

...

Understanding the Process Monitor

This job aid describes the how to use and understand the process monitor.


View or download a PDF of this guide with images

Process Monitor Select Process Monitor in upper right corner of your run control to view the status of your job/process or to search for any process.
Or navigate to: Main Menu>People Tools>Process Scheduler>Process Monitor
In View Process Request you can use these fields...

The Reporting Center

pdf icon 50p

This job aid describes the process to Find and Run your reports in The Reporting Center.

View or download a PDF of this guide with image

From the Main Menu, navigate to: CAL Components > Reporting > Reporting Center. The list of available reports appear in the middle column of the Reporting Center and are organized by data area and business process. Hover over the report title to view a brief description of the...

SIR Deposit: Viewing if Paid or Not Paid

pdf icon 50p

This guide will provide staff with the steps to view if the SIR deposit in Campus Solutions has been paid or not. It’s important to note that the SIR deposit in Campus Solutions behaves as a credit on the student account. In other words, the SIR deposit is not a charge as it is in the old system, CARS.

The following steps show how to determine whether or not students have made their SIR deposit payment. The menu options displayed in this step-by-step guide may vary from yours depending on your security access and functions.

...

Shortcut Key Functionality in SIS Campus Solutions

pdf icon 50p

View or download a PDF of this job aid

This guide covers the various shortcuts in SIS Campus Solutions.

Shortcut Key Functionality in SIS Campus Solutions ALT + 1 Saves a page transaction. Moves to the Search or Add button on a search or look up page. Moves the OK button on a secondary page. ALT + 2 Returns to the search page from the transaction page. ALT + 3 Views the next row in the list when the button is active. ALT + 4 Views...

Searching for an existing Run Control ID & Running a BI Publisher Report

pdf icon 50p

This guide is for staff. It describes how to search for an existing Run Control for the purpose of running a BI Publisher report. BI Publisher reports, using Query Report Scheduler, require the use of a Run Control, which is a slightly different process than using PS Query.

View or download a PDF of this guide with images

Privacy Disclosure
Disclosure of information from...

Setting Up SACR Defaults for Student Financials

pdf icon 50p

This job aid will instruct staff on how to set up Student Administrative Contributable Relations defaults for Student Financials.

View or download a PDF of this guide with images

When you log into Campus Solutions for the first time, you may want to set certain defaults, to avoid having to constantly enter certain variables that will always be the same (such as Financial Aid Year). Setting a Student Administrative Contributable Relations (SACR)-level default...

Running the What-If Report

pdf icon 50p
This guide will instruct administrative staff on how to run a What-If report. View or download a PDF of this guide with images The What-If Report is similar to the Academic Progress Report (APR). Advisors run these reports to see what a student’s requirements would be, if a student were to change or add a plan (major/minor), sub-plan (concentration/emphasis) or requirement term(s). In this example, we will log into CalCentral, lookup a student and then...

Revising Posted Award Entry

pdf icon 50p

This job aid will cover the process of revising a batch entry that has already been approved and posted by making a copy of the entry and then updating the copy.

There are many revisions you can make to an award, but the two most common revisions are: changing the amount a student receives and/or changing the funding source.

View or download a PDF of this guide with images

PATH: Main Menu > CAL Components > Financial Aid > Award Entry...